Bookkeeping Services
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Payroll and bill pay support that keeps the books right.

We record payroll accurately and reconcile it every month, and we organize your bills, approvals and payment schedule so people and vendors are paid correctly.

Book a free 30-minute call What’s included

An add-on to monthly bookkeeping. Jonathan holds the Gusto Payroll Certification. $30 an hour.

What payroll and bill pay support covers

Payroll and bills are where small errors grow fastest. We keep both tied to your books.

Pen writing a check
No.What owners deal withWhat you get
01 Payroll doesn’t match the books. Payroll runs in Gusto, but the entries in QuickBooks are wrong or missing. Payroll journal entries recorded and reconciled to the books every month.
02 Bills arrive everywhere. Invoices come by email, mail and portals, and some get missed. Vendor bills entered and coded to the right accounts.
03 Nobody knows what’s approved. Payments go out without a clear sign-off. Approval workflows in Bill.com, so bills are paid only after you approve them.
04 Cash goes out at the wrong time. Bills are paid late, or all at once. Payment runs scheduled around your due dates and cash.
05 Contractors and expenses slip through. Reimbursements and missing W-9s cause trouble later. Expense and reimbursement tracking, and contractor W-9 collection.

How it works

  1. Free 30-minute callTell us how you run payroll and pay bills today.
  2. Connect your toolsWe get access to Gusto, Bill.com and your accounting software, without shared passwords.
  3. Set the rhythmWe agree when bills are entered, when you approve them and when payment runs happen.
  4. Every monthWe record payroll, reconcile it, and keep payables current alongside your monthly close.

Who does what

We handle

  • Payroll journal entries and reconciliation
  • Vendor bill entry and coding
  • Approval workflows in Bill.com
  • Payment run scheduling
  • Expense, reimbursement and contractor W-9 tracking

You or your advisers handle

  • Approve bills and payroll before money moves
  • Payroll tax filings, handled by your payroll provider
  • Employment law and HR advice

Straight answers

Do you run payroll for us?
We support it rather than replace your payroll provider. Payroll runs in a service like Gusto, and we make sure every payroll is recorded and reconciled correctly in your books.
Do you pay our bills?
We enter, code and schedule bills in Bill.com. Payments go out only after you approve them.
Which tools do you work with?
Gusto for payroll, Bill.com for bills, and QuickBooks Online, Xero or Zoho Books for the books.
Can we add this to monthly bookkeeping?
Yes. It’s an add-on with the same dedicated bookkeeper, at $30 an hour.

Tell us where your books are at.

Which software you use, how far behind you are, what’s bugging you. The first call is 30 minutes, free, and you’ll leave knowing what we’d fix first.

Book a free 30-minute call